Expense Attachments

The Attachment Object

A Rutter Expense Attachment represents a file that can be attached to an expense. In general we provide attachments data only for attachments that have been created through our POST endpoint. However, there are some platform specific differences.

Platform Differences

Netsuite:

  • For POSTs, we will programmatically create a folder in the end user’s Netsuite instance titled “Upload Attachments (DO NOT DELETE)”— please notify the end user not to delete this folder, as all attachments uploaded through our API will be stored here.
  • There is a 1:1 relationship for attachments and entities. If you would like the same attachment to be attached to multiple different entities (ie the same receipt attached to a bill and an expense), please make multiple POSTs and we will create duplicates of the file content in the “Upload Attachments (DO NOT DELETE)” folder. The Rutter Id’s and links to download file content will be unique.

Properties

idstring

The Rutter ID of the attachment. This can be the same as the Platform ID. This ID is not guaranteed to be unique across all attachment objects for a connection.

platform_idstring

The platform specific ID of the attachment.

attached_to_idstringnullable

The Rutter ID of the entity linked to the attachment.

file_namestring

The file name of the attachment.

file_urlstring

The Rutter generated URL containing a downloadable version of the attachment.

attached_to_typestringnullable

The type of entity linked to the attachment.

created_atstring

The ISO 8601 timestamp that the attachment was created.

Note: The following platforms dont't support this field, and may return an empty string:

  • Xero
Endpoints
GET
/accounting/expenses/attachments/:id
GET
/accounting/expenses/:id/attachments
GET
/accounting/expenses/:id/attachments/:attachmentId/file
POST
/accounting/expenses/:id/attachments

Fetch an Expense Attachment

GEThttps://production.rutterapi.com/versioned/accounting/expenses/attachments/:id

Request Parameters

    idstringpathRequired

    The Rutter generated unique ID of the attachment.

    access_tokenstringqueryRequired

    The access token of the connection.

    force_fetchenumqueryOptional

    Used to force a response even if the underlying connection has not finished its initial sync.

    One oftrue or false.

Response Body

Support by integration

Expand to view platform rules
  • QuickBooks
    QuickBooks
  • Xero
    Xero
  • NetSuite
    NetSuite
  • Zoho Books
    Zoho Books

List Attachments for an Expense

GEThttps://production.rutterapi.com/versioned/accounting/expenses/:id/attachments

Request Parameters

    idstringpathRequired

    The Rutter generated unique ID of the object that has the attachment.

    access_tokenstringqueryRequired

    The access token of the connection.

    force_fetchenumqueryOptional

    Used to force a response even if the underlying connection has not finished its initial sync.

    One oftrue or false.

Response Body

200
Example Response Body
JSON
1
{


2
  "attachments": [


3
    {


4
      "id": "00000000-0000-0000-0000-000000000000",


5
      "platform_id": "12345678",


6
      "attached_to_id": "00000000-0000-0000-0000-000000000000",


7
      "file_name": "attachment.pdf",


8
      "file_url": "/accounting/expenses/00000000-0000-0000-0000-000000000000/attachments/00000000-0000-0000-0000-000000000000/file",


9
      "attached_to_type": "EXPENSE",


10
      "created_at": "2023-01-02T02:34:56.000Z"


11
    }


12
  ]


13
}

Support by integration

Expand to view platform rules
  • QuickBooks
    QuickBooks
  • NetSuite
    NetSuite
  • Zoho Books
    Zoho Books
  • Dynamics 365 Business Central
    Dynamics 365 Business Central

Download an Expense Attachment

GEThttps://production.rutterapi.com/versioned/accounting/expenses/:id/attachments/:attachmentId/file

Request Parameters

    idstringpathRequired

    The Rutter generated unique ID of the object that has the attachment.

    attachmentIdstringpathRequired

    The platform unique ID of the attachment.

    access_tokenstringqueryRequired

    The access token of the connection.

    force_fetchenumqueryOptional

    Used to force a response even if the underlying connection has not finished its initial sync.

    One oftrue or false.

Response Body

Support by integration

Expand to view platform rules
  • QuickBooks
    QuickBooks
  • NetSuite
    NetSuite
  • Zoho Books
    Zoho Books
  • Dynamics 365 Business Central
    Dynamics 365 Business Central

Create an Expense Attachment

POSThttps://production.rutterapi.com/versioned/accounting/expenses/:id/attachments

For this endpoint, the request body is not application/json, it is multipart/form-data.

Request Parameters

    idstringpathRequired

    The Rutter generated unique ID of the underlying entity type.

    access_tokenstringqueryRequired

    The access token of the connection.

Request Body

    filestring

    The file content (PDF, JPG, CSV, TXT, etc).

    file_namestring

    The file name of the attachment.

Response Body

Example Request Body
JSON
1
{


2
  "file": "multipart/form-data",


3
  "file_name": "T-shirt Receipt"


4
}
200
Example Response Body
JSON
1
{


2
  "attachment": {


3
    "id": "00000000-0000-0000-0000-000000000000",


4
    "platform_id": "12345678",


5
    "attached_to_id": "00000000-0000-0000-0000-000000000000",


6
    "file_name": "receipt.jpg",


7
    "file_url": "https://rutteraccountingattachments.s3.amazonaws.com/00000000-0000-0000-0000-000000000000-receipt.jpg",


8
    "attached_to_type": "EXPENSE",


9
    "created_at": "2023-01-02T02:34:56.000Z"


10
  }


11
}

Support by integration

Expand to view platform rules
  • QuickBooks
    QuickBooks
  • Xero
    Xero
  • NetSuite
    NetSuite
  • Zoho Books
    Zoho Books

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Expenses